Privacy Policy

Introduction

At Peopleniche, protecting your privacy and earning your trust are fundamental to the way we conduct business. We recognize the importance of protecting the personal and professional information entrusted to us by candidates, clients, business partners, and individuals within our professional network. As a recruitment and executive search firm serving organizations across a broad range of industries and professional disciplines, we regularly interact with professionals and businesses throughout the United States.

Our work requires us to collect, review, maintain, and occasionally share information for purposes directly related to recruitment, career opportunities, professional networking, and business development. This Privacy Policy explains how Peopleniche ("Peopleniche," "we," "us," or "our") collects, uses, stores, protects, and discloses personal information through our website, communications, recruitment activities, and other business operations. We are committed to handling personal information responsibly, transparently, and in accordance with applicable federal and state privacy laws. By using our website or engaging with our services, you acknowledge that you have been provided access to this Privacy Policy. Your use of our website does not constitute consent to activities for which applicable law requires separate affirmative consent.

1. Who We Are

Peopleniche is a United States-based recruitment and executive search firm specializing in the identification, evaluation, introduction, and placement of qualified professionals. We partner with organizations seeking exceptional talent and work with individuals considering new career opportunities across industries, organizational functions, and levels of seniority. Our services include executive search, professional recruitment, candidate identification, talent acquisition consulting, recruitment coordination, and related advisory services.

Our business is relationship-driven, and we maintain ongoing professional relationships with candidates and organizations to facilitate both immediate and future hiring needs. To conduct these activities, we may collect information relating to prospective candidates, active candidates, placed professionals, clients, prospective clients, professional contacts, business partners, service providers, and website visitors.

2. Information We Collect

The information we collect depends on the nature of your relationship and interactions with Peopleniche.

Personal and Professional Information: We may collect your name, email address, telephone number, general geographic location, professional title, employer, business contact details, and professional networking information.

Employment and Career Information: We may collect information regarding current and previous employment, professional qualifications, educational background, certifications, professional accomplishments, skills, areas of expertise, compensation expectations, career objectives, and employment preferences.

Résumés and Professional Profiles: We may collect résumés, professional biographies, publicly available employment histories, LinkedIn profile information, and other materials relevant to evaluating an individual's professional background.

Recruitment Information: We may maintain records of candidate discussions, interview availability, employment preferences, professional references, interview feedback, communications, potential employment opportunities, and other information associated with recruitment activities.

Client and Business Information: We may collect company names, business addresses, hiring requirements, organizational information, compensation parameters, position descriptions, professional contact information, and details regarding current or anticipated staffing needs.

Communications: We may retain correspondence, meeting notes, emails, telephone discussion summaries, text messages, professional networking communications, and other records related to our business relationships.

Website and Technical Information: When you interact with our website, certain technical information, such as your IP address, browser type, device information, and website activity, may be processed through the services used to operate and maintain our website.

We encourage individuals not to submit Social Security numbers, financial account information, medical records, or other sensitive personal information unless specifically requested for an appropriate and lawful purpose.

3. How We Collect Information

We collect information through various sources associated with our recruitment and business operations.

Information Provided Directly: You may provide information when contacting us, submitting a résumé, responding to an employment opportunity, completing a website form, participating in a telephone conversation, or communicating through email or professional networking platforms.

Publicly Available Professional Sources: We may identify and collect professional information from publicly available sources, including LinkedIn, company websites, professional directories, job boards, business publications, and other resources relevant to employment and professional networking.

Referrals and Professional Introductions: We may receive information through referrals from candidates, clients, former colleagues, business associates, and other professional contacts.

Recruitment and Business Interactions: Information may be collected during interviews, consultations, meetings, candidate introductions, business discussions, and other professional interactions.

Third-Party Service Providers: We may obtain or process information through technology platforms and service providers used to support our recruitment, communications, and administrative activities. Individuals may be identified as potential candidates through publicly available professional information even when they have not directly applied for an employment opportunity or contacted Peopleniche.

4. How We Use Personal Information

We collect and process personal information for legitimate and appropriate business purposes associated with our recruitment services.

These purposes may include:

  • Identifying and evaluating individuals for employment opportunities.

  • Contacting candidates regarding positions that may align with their experience.

  • Understanding professional qualifications, interests, and career objectives.

  • Introducing qualified candidates to prospective employers.

  • Coordinating interviews and recruitment-related communications.

  • Supporting offer discussions and employment transitions.

  • Maintaining professional relationships for future career opportunities.

  • Identifying organizations that may benefit from our recruitment services.

  • Communicating with existing and prospective clients.

  • Understanding client hiring needs and organizational requirements.

  • Maintaining internal recruitment and business records.

  • Managing appointments, meetings, and correspondence.

  • Responding to inquiries, requests, and feedback.

  • Improving the quality and effectiveness of our services.

  • Operating, maintaining, and securing our website and business systems.

  • Complying with applicable contractual, legal, and regulatory obligations.

We may maintain professional information for future recruitment opportunities where doing so is appropriate and legally permitted.

Our objective is to ensure that information is used in a manner consistent with the professional context in which it was collected.

5. Candidate Confidentiality and Information Sharing

We recognize that career discussions are often confidential and that individuals may be exploring opportunities without the knowledge of their current employers. Protecting candidate confidentiality is an important part of our recruitment philosophy. As a standard business practice, we seek a candidate's approval before formally presenting that individual as a candidate for a specific opportunity. When making an introduction, we may share information reasonably relevant to the recruitment process, including a résumé, employment history, professional qualifications, compensation expectations, geographic preferences, and availability.

Information may be shared with prospective employers and their authorized representatives for purposes of evaluating candidates and coordinating recruitment activities. We seek to avoid disclosing sensitive or confidential information beyond what is reasonably necessary for the recruitment process. Once information has been disclosed to a prospective employer, that organization may process it in accordance with its own privacy policies and legal obligations. Peopleniche cannot guarantee the information practices of independent third-party organizations. Participation in an initial recruitment discussion does not obligate an individual to pursue an employment opportunity.

6. Professional Networking and Business Development

Peopleniche develops business relationships through professional networking, referrals, direct outreach, industry research, and other lawful business development activities. As part of these activities, we may identify individuals whose professional responsibilities, employment backgrounds, or organizational needs appear relevant to our services. We may use publicly available business contact information to initiate professional conversations, communicate about recruitment services, discuss employment opportunities, and maintain business relationships.

These activities may involve contacting individuals who have not previously engaged with Peopleniche. We strive to ensure that our outreach is professional, relevant, respectful, and consistent with applicable laws governing business communications. Individuals who no longer wish to receive promotional communications may request removal from future outreach. We may retain limited information necessary to document and honor such requests.

7. Email, Telephone, and Text Communications

Peopleniche may communicate with candidates, clients, and business contacts through email, telephone calls, text messages, and professional networking platforms. Communications may concern employment opportunities, interview scheduling, hiring requirements, professional relationships, recruitment services, and related business matters. Commercial email communications will be handled in accordance with applicable requirements, including the CAN-SPAM Act. Where required, promotional communications will include an appropriate method for recipients to opt out of future marketing messages.

Requests to discontinue commercial email communications will be honored within applicable legal timeframes. We will obtain consent for text messages, automated communications, or other activities whenever applicable law requires such consent. Individuals may contact us directly to request that certain communications cease. We do not provide mobile messaging opt-in information to unrelated third parties for their independent marketing or promotional activities. We may share information with communication service providers to deliver messages and administer our business communications.

8. Information Security

We recognize the importance of maintaining appropriate safeguards for the information collected and retained through our business activities. Peopleniche seeks to maintain reasonable administrative, technical, and physical safeguards appropriate to the nature and sensitivity of the information involved. These measures are intended to reduce the risk of unauthorized access, disclosure, alteration, misuse, loss, or destruction.

We also recognize the importance of using reputable technology providers and restricting access to information according to legitimate business needs. Although we take information security seriously, no internet transmission, electronic communication, or data storage system can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute protection against every potential security incident. If a security incident occurs that triggers applicable notification requirements, we will address those obligations in accordance with relevant law.

9. Retention of Personal Information

Peopleniche may retain information for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain professional relationships, provide recruitment services, or meet applicable legal obligations.

Recruitment relationships frequently develop over extended periods, and information about a professional's experience may remain relevant to future employment opportunities.

The criteria used to determine retention periods vary according to the category of information.

Candidate and Professional Information: We consider the continuing relevance of professional experience, potential future opportunities, the existence of a professional relationship, requests made by the individual, and applicable recordkeeping obligations.

Client and Business Records: We consider the duration of the business relationship, contractual requirements, administrative needs, and applicable tax, accounting, and legal obligations.

Communication Records: We consider whether the information remains necessary for recruitment activities, relationship management, documenting business interactions, resolving disputes, or honoring communication preferences.

Website and Technical Records: Retention depends on the technical requirements and settings of the relevant website and security services. When information is no longer reasonably necessary, we may delete, archive, or de-identify it as appropriate. We may retain limited information following an opt-out or deletion request where necessary to comply with law, preserve legitimate records, or prevent future unwanted communications.

10. Your Privacy Rights and Choices

Peopleniche respects the privacy interests of individuals whose information we maintain. Depending on your state of residence and the laws applicable to our operations, you may have certain rights concerning your personal information.

These may include:

Access: Requesting access to personal information maintained about you.

Correction: Requesting correction of inaccurate or outdated information.

Deletion: Requesting deletion of personal information, subject to applicable exceptions.

Communication Preferences: Requesting that we stop sending certain promotional or recruitment-related communications.

Data Portability: Requesting a portable copy of eligible personal information where applicable law provides this right.

Opt-Out Rights: Requesting that certain uses or disclosures of personal information cease, including activities classified as a sale or sharing for targeted advertising where relevant laws apply.

Sensitive Information: Requesting limitations on certain uses of sensitive personal information where applicable law provides that right.

Appeals: Appealing certain decisions regarding privacy requests where an applicable state law provides an appeal procedure.

We will not unlawfully discriminate against individuals for exercising applicable privacy rights. Requests may be submitted through our designated privacy contact or website contact form. We may request reasonable information to verify your identity before fulfilling requests involving access, correction, or deletion. Responses will be provided within the timeframes required by applicable law. Certain requests may be declined or limited when legal exceptions apply.

11. Background Checks and Professional References

Certain recruitment assignments may involve reference discussions, qualification verification, employment history verification, or other information relevant to a hiring decision. Where background checks are performed using a third-party consumer reporting agency, applicable legal requirements may include specific disclosures, authorizations, and procedures under the Fair Credit Reporting Act and related laws.

Such requirements are separate from this general Privacy Policy. Peopleniche will not treat acceptance of this Privacy Policy as a substitute for a specific authorization required by law. Prospective employers may independently conduct background checks or employment verification procedures according to their own policies and legal obligations.

12. Technology and Recruitment Processes

We may use digital tools to organize professional information, maintain recruiting records, identify qualifications, search professional databases, and support communications. These tools may assist with identifying candidates whose professional experience appears relevant to employment opportunities. Our recruitment philosophy emphasizes individual attention, professional judgment, meaningful communication, and an understanding of both candidate aspirations and client requirements. Where any automated processing or decision-making activities trigger specific disclosure, consent, or other obligations under applicable law, we will address those requirements.

13. External Websites and Third-Party Services

Our website and professional communications may contain links to external websites and platforms, including LinkedIn, prospective employer websites, industry resources, and other professional services. These third parties may collect and process information according to their own privacy policies. Peopleniche is not responsible for the privacy practices, security measures, or content of websites and services that we do not own or control. We encourage individuals to review relevant third-party privacy policies before providing information through external platforms.

14. International Data Processing

Although our recruitment activities are primarily focused on the United States, certain service providers or business relationships may involve the processing or storage of information in other countries. Where applicable, we will take reasonable steps to ensure that such activities comply with relevant legal requirements. Additional protections may apply to individuals located outside the United States under the laws of their respective jurisdictions.

15. Changes to Our Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, business operations, technology, or applicable legal requirements.Updated versions will be made available on our website with a revised effective date. Where legally required, additional notice will be provided concerning material changes. We encourage visitors, candidates, and clients to review this page periodically to remain informed about our privacy practices.